Underboss media Privacy Notice

Last updated: August 28, 2025

Privacy Notice

Contents

  1. About UnderBoss Media (“UBM”)
  2. Key Definitions
  3. Our Data Protection Principles
  4. Your Privacy Rights & Controls
  5. Record Retention
  6. Information We Collect
  7. How We Use Personal Data
  8. How We Share Personal Data
  9. International Transfers & Where We Store Data
  10. Data Security
  11. U.S. State‑Specific Privacy Disclosures
  12. Country‑Specific Privacy Disclosures
  13. Children’s Privacy
  14. Cookies & Similar Technologies
  15. Use of Artificial Intelligence (AI)
  16. Dispute Resolution & Arbitration
  17. Disclaimer & Limitation of Liability
  18. Release
  19. Indemnification
  20. Severability
  21. Contact UBM
  22. Changes to this Privacy Notice

LEGAL NOTICE

By visiting any website, subdomain, application, or service operated by UnderBoss Media (“UBM”) or its business partners that link to this Privacy Notice, you agree to the practices described here. Other internet sites linked from UBM properties may have their own privacy notices. Please review those notices to understand how your data is handled on third‑party sites.

1) About UnderBoss Media (“UBM”)

UnderBoss Media (UBM) is a marketing and AI‑automation company. This Privacy Notice explains how we collect, use, disclose, and protect personal information when you interact with our websites and services (including, without limitation, underbossmedia.com and related subdomains such as levelup.underbossmedia.com).

UBM is operated by Rellab Inc.

  • Legal entity: Rellab Inc.
  • Registered address: 651 N Broad St, Delaware, USA
  • Contact email: admin@underbossmedia.com
  • Phone: +1 (302) 555‑0198

2) Key Definitions

Personal Data / Personal Information – Information relating to an identified or identifiable natural person. (For California residents, “Personal Information” has the meaning in the CCPA/CPRA.)

Processing – Any operation performed on Personal Data (e.g., collection, storage, use, disclosure, deletion).

Data Subject – The individual whose Personal Data is processed.

Child – For the purposes of this Notice and except where local law sets a different age, a person under 16 years of age.

UBM / we / us – UnderBoss Media, operated by Rellab Inc., and its relevant websites, brands, and partners.

3) Our Data Protection Principles

We follow these principles when handling Personal Data:

  • Lawfulness, fairness, transparency. We process data on valid legal bases and communicate clearly.
  • Purpose limitation. We process data for specific, explicit, and legitimate purposes.
  • Data minimization. We collect only what we need.
  • Storage limitation. We keep data only as long as necessary.
  • Accuracy. We take reasonable steps to keep data up to date.
  • Integrity & confidentiality. We implement appropriate security to protect data.

4) Your Privacy Rights & Controls

Depending on where you live, you may have rights to:

  • Access the data we hold about you;
  • Rectify inaccurate data;
  • Erase data in certain circumstances;
  • Restrict or object to processing;
  • Port your data to another provider;
  • Withdraw consent where processing is based on consent;
  • Lodge a complaint with a supervisory authority; and
  • Know the consequences if certain data is not provided.

To exercise rights, email admin@underbossmedia.com (we may verify your identity before acting on requests). If you request deletion of information needed to provide you with a product or service, we will delete to the extent permitted by law and our legitimate business or legal obligations.

5) Record Retention

Unless a different period is required by law or approved by UBM, we generally retain records for ten (10) years. Accounts with no activity for two (2) consecutive years may be archived per our retention policy.

6) Information We Collect

6.1 Information you provide

Examples include:

  • Name, email address, postal address, phone/mobile number
  • Company, role/title, industry
  • Payment details (processed via secure payment providers)
  • Social handles, website/blog URL
  • Demographics (e.g., interests, preferences)
  • Content you submit or view on UBM properties

6.2 Information collected automatically

When you visit our properties, we may automatically log:

  • Browser, device, and operating system information
  • IP address and approximate location
  • Referring URL and pages viewed
  • Dates/times, session duration, connection speed
  • Interaction data (e.g., clicks, scrolls)

6.3 Information we receive from third parties

If you connect or interact through third‑party services (e.g., LinkedIn, X/Twitter, Facebook, Google, GitHub, WordPress), we may receive:

  • Name, username/alias, avatar, public profile info
  • Professional details (e.g., title, employer)
  • Connections, likes/interests (as permitted by your settings)

6.4 Public sources

We may collect information about you that is publicly available (e.g., public websites, social profiles, press).

7) How We Use Personal Data

We use Personal Data to:

  • Provide and improve UBM products and services
  • Personalize content and recommendations
  • Communicate with you (e.g., service messages, marketing with opt‑out)
  • Operate, analyze, and secure our websites and apps
  • Develop new features and services
  • Detect, prevent, and respond to fraud, abuse, and security incidents

Legal bases include contract performance, legitimate interests (e.g., product improvement, security, direct marketing of similar services), consent, and legal obligations. Where we rely on consent, you may withdraw it at any time.

We may further process data for compatible purposes, applying safeguards and informing you where required.

8) How We Share Personal Data

We do not sell Personal Data. We may share Personal Data as follows:

  • Within UBM / Rellab Inc. On a need‑to‑know basis to operate our business.
  • Business opportunities. Limited data may be shared with prospective or current partners where reasonably necessary (e.g., referrals or joint offerings) and permitted by law.
  • Service providers / processors. Vendors that help us operate (e.g., hosting, analytics, payments, CRM, email, conferencing, AI services) may access Personal Data under contract and only to perform services for us.
  • Legal / safety. Where required by law, to enforce our terms, or to protect UBM, users, or others (including fraud prevention and risk reduction).

Examples of vendors and platforms we may use (illustrative, not exhaustive):

  • Infrastructure & hosting: Cloudflare, Hostinger, AWS, WP Engine
  • Web & product: WordPress, Webflow
  • Analytics & A/B testing: Google Analytics, Plausible, Hotjar
  • Marketing & comms: Meta (Facebook/Instagram), LinkedIn, X (Twitter), YouTube, MailerLite/ConvertKit, HubSpot, Zoom
  • Automation & integrations: Make.com, Zapier
  • Payments & billing: Stripe, PayPal
  • AI services: OpenAI and similar providers

You may contact us at admin@underbossmedia.com to opt out of certain data sharing where applicable law provides that right.

9) International Transfers & Where We Store Data

Your information may be processed in the United States, the European Economic Area (EEA), and other countries. We apply appropriate safeguards (e.g., Standard Contractual Clauses (SCCs)) for cross‑border transfers where required and strive to maintain equivalent protection regardless of location.

By submitting Personal Data, you consent to its transfer and storage consistent with this Notice and applicable law.

We retain Personal Data only as long as needed to provide services and for legitimate legal or business purposes (e.g., compliance, dispute resolution, record‑keeping).

10) Data Security

We implement administrative, technical, and physical safeguards, including:

  • HTTPS/TLS in transit; encryption at rest where appropriate
  • Access controls, least‑privilege practices, and monitoring
  • Pseudonymization/anonymization where suitable
  • PCI DSS‑aligned handling of payment data by our processors

No system is 100% secure. We will notify appropriate authorities and affected individuals of data breaches as required by law. If you have an account, keep your password unique and confidential.

11) U.S. State‑Specific Privacy Disclosures

Depending on your jurisdiction (e.g., California CCPA/CPRA, Virginia VCDPA, Colorado CPA, Connecticut, Utah), you may have additional rights (access, deletion, correction, portability, opt‑out of certain processing such as targeted advertising or sale/sharing, limit use of sensitive data, etc.). Identity verification may be required. These rights are subject to legal exceptions. For requests, contact admin@underbossmedia.com.

12) Country‑Specific Privacy Disclosures

European Economic Area (EEA) & United Kingdom (UK) – GDPR/UK GDPR

Residents may contact their supervisory authority (EEA: see the EDPB list; UK: ICO). You may also contact us with GDPR‑related requests at admin@underbossmedia.com.

Brazil – LGPD

Brazilian residents may exercise LGPD rights (notice, access, correction, deletion, portability, revocation of consent, etc.). Contact admin@underbossmedia.com. You may lodge complaints with the ANPD.

Mexico – LFPDPPP

Residents may exercise ARCO rights (access, rectification, cancellation, opposition). Contact admin@underbossmedia.com.

Canada – PIPEDA / PIPA (AB & BC)

You may request access/corrections and raise concerns about our handling of personal information. Contact admin@underbossmedia.com.

India – DPDPA 2023

You may request access, correction, erasure (subject to exceptions), processing limitations, portability, and withdraw consent. Contact admin@underbossmedia.com or the Data Protection Board of India for complaints.

Malaysia – PDPA

Rights include access, correction, consent withdrawal, and objection to direct marketing. Contact admin@underbossmedia.com.

Singapore – PDPA

Rights include access, correction, data portability, and objection/opt‑out. Contact admin@underbossmedia.com.

If your jurisdiction is not listed, contact us. We’ll apply relevant local rights where required by law.

13) Children’s Privacy

UBM services are not intended for children under 16. We do not knowingly collect data from children under 16. If you believe a child has provided information to us, please email admin@underbossmedia.com and we will take appropriate action.

14) Cookies & Similar Technologies

We use cookies, pixels, and web beacons to operate our sites, analyze traffic, remember preferences, and personalize content/ads. You can control cookies via your browser and (where available) our consent‑management tools. Disabling cookies may impact functionality.

Types of cookies we use:

  • Necessary (e.g., session management, security)
  • Functional (e.g., preferences)
  • Analytics (e.g., Google Analytics, Plausible)
  • Advertising (e.g., Meta/LinkedIn pixels)

Illustrative examples & durations (subject to change):

  • Cookie policy acknowledgment – persistent, up to 12 months
  • Analytics cookies – persistent, up to 24 months
  • Language/redirect cookies – persistent, up to 12 months
  • Popup/notification cookies – persistent, up to 12 months
  • Embedded media (e.g., YouTube) – persistent, up to 30 days

You can learn more about cookies at allaboutcookies.org and opt out of some third‑party advertising cookies at optout.aboutads.info.

15) Use of Artificial Intelligence (AI)

We may use AI technologies (including generative AI) to deliver features such as content drafting, data insights, or support experiences. If you choose to submit information for AI‑powered features, you do so at your discretion. Outputs may be probabilistic and should be reviewed before use. UBM is not responsible for decisions made based on AI outputs. We apply contractual and technical safeguards with AI vendors and avoid sending sensitive data unless strictly necessary and lawful.

16) Dispute Resolution & Arbitration

Negotiation first. Before arbitration, senior representatives will attempt to resolve disputes in good faith within 30 days of written notice.

Arbitration. Any dispute arising out of or relating to this Notice shall be resolved by final and binding individual arbitration administered by JAMS under its applicable rules. The seat/place of arbitration will be Wilmington, Delaware, USA. Proceedings will be in English. The Federal Arbitration Act (9 U.S.C. §§ 1–16) governs. The arbitrator will apply Delaware law (without regard to conflict rules) and may not conduct class/representative proceedings. The arbitrator shall provide a written decision summarizing essential findings.

No class actions / jury waiver. You and UBM agree to bring claims only in your individual capacity, waive jury trial, and waive participation in class, collective, or representative actions.

Fees & confidentiality. Each party bears its own costs and shares arbitrator fees equally unless otherwise required by law or awarded by the arbitrator. Arbitration proceedings and awards are confidential to the extent permitted by law.

17) Disclaimer & Limitation of Liability

The services and content are provided “as is.” To the fullest extent permitted by law, UBM disclaims all warranties (express or implied). UBM is not responsible for errors, interruptions, viruses, or inaccuracies and will not be liable for indirect, incidental, special, consequential, or exemplary damages.

18) Release

You release UBM and its affiliates, officers, directors, employees, and agents from claims and damages arising out of your use of our sites/services and any linked third‑party sites, subject to non‑waivable rights under applicable law.

19) Indemnification

You agree to indemnify and hold harmless UBM and its personnel from claims, losses, liabilities, damages, costs, and expenses (including reasonable attorneys’ fees) arising from your use of our services or violation of this Notice or third‑party rights.

20) Severability

If any provision is found invalid or unenforceable, the remaining provisions will remain in full force and reflect the parties’ intent as closely as possible.

21) Contact UBM

  • Email: admin@underbossmedia.com
  • Phone: +1 (302) 555‑0198
  • Postal: Rellab Inc. (UnderBoss Media), 651 N Broad St, Delaware, USA

We respond within timeframes required by applicable law. For data portability requests, we will provide data in a readily usable format where legally required.

22) Changes to this Privacy Notice

We may update this Notice from time to time. We will post changes on this page and, if material, notify you (e.g., by email or site notice). If you disagree with changes, you may stop using our services. Continued use after changes take effect signifies acceptance.

Not legal advice. This Privacy Notice is provided for informational purposes only and does not constitute legal advice. Consider consulting qualified counsel to ensure compliance with laws applicable to your specific circumstances and jurisdictions.